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Secure & Compliant Cloud Faxing
Easy-to-use, reliable, and compliant online faxing that supports HIPAA, PCI-DSS, and SOX — no fax machine needed.
Ditch the fax machine, toner cartridges, and dedicated phone lines. CTFAX delivers enterprise-grade cloud faxing from any device.
The Best Cloud Fax Service for Your Business
Everything you need to replace your fax machine — and then some.
Set Up in Minutes
Keep your existing fax number or set up new local or toll-free numbers. Start sending and receiving faxes immediately — no hardware required.
Send & Receive from Any Device
Use your desktop, laptop, tablet, or smartphone as your fax machine. Send, receive, and manage faxes anytime from anywhere.
Secure & Compliant
AES-256 encryption, HIPAA, PCI-DSS, and SOX compliance built in. Protect sensitive documents with enterprise-grade security.
Fax from Any Device, No Hardware Needed
Available on Desktop, Web, Email, iOS, and Android
Simplify Your Fax Workflows
Powerful features that make fax more useful than ever.
Email-to-Fax & Fax-to-Email
Send faxes by emailing documents to a fax number. Receive faxes as PDF attachments in your inbox. It's that simple.
Searchable Cloud Archive
Every fax sent and received is automatically archived with full-text search. Retrieve any document in seconds.
Scheduled & Batch Faxing
Schedule faxes to send at optimal times. Batch send to multiple recipients simultaneously for high-volume needs.
Custom Cover Pages
Professional fax cover page templates for contracts, invoices, and referrals — or design your own branded cover sheets.
Audit Trail & Access Controls
Complete transmission logs, user access controls, and retention policies for regulatory compliance and peace of mind.
Cloud & App Integrations
Integrates with Microsoft 365, Google Workspace, EHR systems, and more. API access available for custom workflows.
The Best Cloud Fax Across Industries
From healthcare to legal to finance — CTFAX is built for industries where secure document transmission is critical.
Securely Manage Healthcare Communication
- Safely transmit prescriptions, test results, and medical referrals without risk of data breaches
- HIPAA-compliant with signed Business Associate Agreement (BAA) available
- Integrates with leading EHR systems to eliminate manual document handling
- Encrypted end-to-end — no more sensitive patient info sitting in open fax trays
Improve Legal Workflows
- Securely send and receive evidence files, pleadings, and contracts to protect client confidentiality
- Quickly respond to time-sensitive legal documents from anywhere
- Organized searchable archive for easy case document retrieval
- Complete audit trail for every transmission — essential for litigation support
Optimize Document Handling
- Securely submit loan applications, investment contracts, and claim forms
- PCI-DSS and SOX compliance for regulated financial communications
- Real-time delivery confirmations so you never miss a critical document
- Reduce time-to-service with instant digital fax from any device
Get Started in Three Steps
Reach Out
Tell us about your fax needs, volume, compliance requirements, and existing numbers to port.
We Set You Up
We configure your CTFAX account, port your numbers, and integrate with your email and systems, often same day.
Start Faxing
Send and receive faxes from any device, anywhere. No hardware, no hassle.
Frequently Asked Questions
Is CTFAX HIPAA compliant?
Yes. CTFAX provides AES-256 encryption, access controls, audit logging, and secure storage that meet HIPAA requirements. We provide a signed Business Associate Agreement (BAA) for healthcare organizations.
Can I keep my existing fax number?
Yes. We port your existing fax number to CTFAX, so your contacts, forms, and business cards don't need updating. Porting typically completes in 5–10 business days.
Can I send faxes to any fax machine?
Yes. CTFAX sends to any fax machine in the US or internationally — recipients don't need any special software or hardware.
How does email-to-fax work?
Simply email your document to the recipient's fax number @ctfax domain. Your document is automatically converted and transmitted as a fax. Incoming faxes arrive in your email inbox as PDF attachments.
How much does it cost compared to a fax machine?
A traditional fax setup costs $50–100/month for the phone line alone, plus paper, toner, and maintenance. CTFAX starts at a fraction of that cost with unlimited inbound pages and no hardware to maintain.
How long are faxes stored?
All faxes are securely archived in our cloud with configurable retention policies. Set retention periods to meet your industry's regulatory requirements, or keep them indefinitely.
Trusted by Businesses Across California
"We really appreciate the professionalism and clear communication California Telecom brings as our managed service provider across network infrastructure, SecOps, and the rest of the backend."
Joe Fancher
Jack Nadel Inc.
"California Telecom customer service is a shining example of what every service provider should offer. Our IT Production Services division is fully dependent on the internet. We've been a California Telecom customer for at least 7 years, and I'm amazed with the support team and level of service."
Oscar Navarro
Sony Pictures
"Long-time customer of California Telecom here, and I can say from experience that these guys are the definition of responsive. I can call or email and within minutes, have a Tier 2 engineer on the line troubleshooting the issue."
Danny Rodriguez
Lanair Group
"California Telecom has demonstrated commitment over the years, providing excellent 24/7 support and services with their T1's, VoIP service, and co-location service. They are as much a part of our business as our customers are."
Hanns Schweis
Thermal Dynamics
"We use California Telecom hosted voice and internet. Very happy since we migrated from traditional carriers like Time Warner and AT&T. Always pass on the referrals if anyone is asking for an ISP."
Vitaliy Sklyar
Netpower
"Service has always been prompt and professional, and I am yet to have any downtime. Much better than Charter and AT&T, who I suffered with for years prior."
Atilla Banoczy
Lanair Group
Ready to Ditch the Fax Machine?
Get secure, compliant cloud faxing set up for your business, often in the same day.